Pending confirmationSupplier bill · ₦42,800Nothing has been postedIllustrative example. Fictional data.
Review before action
Accounting entries are proposed for a person to confirm before they are posted to the connected system.
Security and control
Confidence in
the work ahead.
AI belongs in business workflows with clear access boundaries and people at the right decision points.
- Human approves every entry
- We encrypt data in transit
- We keep each business separate
- Audit trail of approvals
- Data rights requests by email
Member of the NVIDIA Inception program
Read and write boundaries
The person stays at the posting decision.
The accounting workflow prepares a proposal from the information received. Posting is a separate, confirmed step.
01Receipt or invoiceMessage and image received
02Draft preparedFields extracted for review
03 · PendingHuman reviewCorrect, post or discard
04Accounting systemWritten only after Post
Read and prepareConfirmed write
Access with a purpose
We review the systems and information your workflow needs, and agree who should be able to use it.
Understand the data flow
The table below lists the providers that handle your data. Discuss the information involved before you connect your workflow.
Requirements in the open
Bring your security or hosting requirements into the conversation so we can assess them against the intended use.
How we protect your data
- Encrypted in transit
- Every connection to Axum uses HTTPS.
- Each organization kept apart
- The data of each organization is kept apart, and the database enforces it.
- Hashed passwords
- We store passwords as scrypt hashes, in a form that cannot be reversed. We never store them as plain text.
- Protected sign-in
- Sign-in cookies are secure and HTTP-only: they travel only over HTTPS, and scripts on a page cannot read them. We also limit how often someone can try to sign in.
- Providers in the open
- Axum runs on DigitalOcean. The table below and our privacy policy list the providers that handle your data.
- Deletion on request
- You can ask us to delete your data at any time.
Providers
Who handles your data.
The table lists what each provider does for Axum. We use a business API for the AI providers.
| Provider | What it does for Axum | When |
|---|---|---|
| DigitalOcean | Hosts Axum and stores its data, including the databases. | Always. |
| Anthropic | AI that reads receipts and invoices, and answers questions about them. | Always for the accounting agent. Other tasks only when you use them. |
| OpenAI | AI chat, summaries and voice-note transcription. Also measures ad results on axumworks.com (ChatGPT Ads). | Chat and summaries: when you use them. Ads: only if you allow analytics. |
| Measures site visits. Hosts our team inbox and call booking. Serves fonts to the app and the status page. | Site visits: only if you allow analytics. Other uses: when you use them. | |
| Meta Platforms | Sends and receives WhatsApp messages. Publishes Facebook and Instagram posts. | WhatsApp: when you use the agent. Posts: only with the Marketer. |
| Stripe | Takes card payments. | When you pay by card. |
| Paystack | Takes naira payments. | When you pay in naira. |
| Slack | Sends alerts to your Slack workspace. Sends demo requests to our team. | Alerts: if you connect Slack. Demo requests: always. |
| Cloudflare | Blocks spam on the demo form. | On the demo form. |
| Other AI model providers | Run some Marketer and chat tasks. Check the quality of AI answers. | Only if enabled. |
| Email delivery service | Sends email from Axum. | Always. |
| Other messaging and social networks | Post or deliver messages for you. | Only with the Marketer, or if enabled. |
| Other payment provider | Takes naira invoice payments. | Only if enabled. |
| Cloud storage | Keeps encrypted backups and Marketer files. | Only if enabled. |
| Website hosting and build | Builds our public site pages. No customer data. | When a site editor saves. |
| News service | Finds public news. No personal data. | Daily. |
| Your CRM or accounting system | The system you own. Axum reads sales, contacts, accounts and open bills. Axum writes back confirmed entries. | When you connect it. |
We can give a current list of the service providers we use on request. Email support@axumworks.com. Read the legal basis and the retention rules in the privacy policy. To remove your data, use the data deletion page. Read the Data Processing Agreement for customer data.
Let’s talk about your requirements.
Share your security questionnaire or technical requirements with our team. To report a security issue, email support@axumworks.com. You can also check the system status page.
Talk to us